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SwarmHR
Overview
SwarmHR is the leading HR software for small and medium businesses. The software is designed to automate your HR workflow, save you time and money, and help you create a better company culture. Includes modules like Applicant Tracking, Payroll & more
Overview
Who uses this software
Small, Mid and Large Businesses can use SwarmHR to automate their Core HR, Payroll Management, Workforce Automation, Timesheet Management, Leave & Attendance Management, Employee Onboarding, Expense Management, Income Tax process, and HR Payroll Compliance.
Support
Business Hours, Email, FAQ, Knowledge Base, Live Online, Online Community, Phone
HQ Location
Aurora, IL
- SwarmHR provides a simple, automated leave management system and streamlines time-off tracking and leave request approval.
- The tool is a reliable option for users looking to automate payroll for stress-free month-ends and timely paycheck disbursal.
- It follows industry best practices and provides employee self-service and the SwarmHR mobile application to streamline critical HR and payroll processes without the risk of human errors.
Pricing
View more on pricingExplore SwarmHR’s complete range of pricing tiers. Learn more about what each plan includes, its costs, available features, integrations, etc., to decide whether SwarmHR is the right software for your HR operations.
Starting price
$120/User
<p>The pricing structure of SwarmHR is flexible and modular. Currently offers billing in ₹ for India and $ for the rest of the world.</p>
Pricing Model
Free Trial, Freemium, One-time purchased license, SubscriptionLicense
Open Source, PaidFree Trial
Yes
Integrations
View the complete list of integrationsSwarmHR offers to get a clear understanding of its compatible platforms. This will help you decide whether SwarmHR can fit into your current tech stack or not.
Reviews
View All Reviews0/ 5
0% of SwarmHR users would recommend it
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Write a reviewFeatures
| Feature | Feature Rating | Available in Category |
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Access ControlControl who can view, edit, or manage candidate information with role-based access. Keep your hiring process secure, organized, and compliant with company policies. |
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Activity DashboardView all hiring activities in one dashboard with real-time updates on applications, interviews, and tasks, giving teams better visibility and faster decision-making. |
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Activity TrackingRecord every action taken on candidate profiles, from application review to final selection, ensuring transparency, accountability, and easier audits for HR teams across all hiring. |
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APIConnect your ATS with job portals, payroll systems, and HR tools using a powerful API that enables smooth data flow and smarter automation for teams. |
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Applicant TrackingTrack every candidate from application to onboarding with a centralized system that organizes profiles, resumes, and communication, helping recruiters manage hiring faster and more efficiently. |
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Applications ManagementManage all job applications in one place with easy sorting, filtering, and updates, ensuring recruiters never miss important candidate information during busy hiring cycles. |
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Approval Process ControlSet approval workflows for job postings, offers, and hiring decisions so every step follows company policies and managers stay informed before final actions. |
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AssessmentsConduct online assessments to evaluate skills, aptitude, and role suitability, helping recruiters shortlist the right candidates based on fair and measurable performance for every role. |
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Assignment ManagementAssign tasks, interviews, and reviews to team members with clear ownership, ensuring nothing is missed and recruitment activities move forward without confusion for better control. |
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Attendance TrackingMonitor candidate interview attendance easily, maintaining accurate records that support scheduling, reporting, and overall recruitment discipline across all hiring locations every day. |
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Automatic NotificationsSend automatic alerts for interview schedules, application updates, and approvals so candidates and recruiters stay informed without manual follow-ups at the right time. |
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Background ScreeningPerform background checks on shortlisted candidates to verify identity, experience, and credentials, building trust and reducing hiring risks for organizations through secure and reliable processes. |
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Calendar ManagementManage interviews and recruitment schedules with an organized calendar that helps teams plan activities, avoid clashes, and meet hiring deadlines smoothly with full visibility. |
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Calendar Sync with GoogleSync your recruitment calendar with Google Calendar so interview schedules update automatically and everyone stays aligned across devices and locations for faster coordination every time. |
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Candidate TrackingTrack every candidate journey from application to hiring with organized profiles, status updates, and history, helping recruiters stay informed and make quicker decisions effectively. |
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ChatEnable instant chat between recruiters and candidates for quick queries, interview coordination, and feedback sharing, reducing delays and improving communication across the hiring process smoothly. |
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CommentingAdd comments on candidate records for quick notes, interview feedback, and internal discussions, keeping all communication linked to the right profile for easy team reference. |
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Communication ManagementLorem Ipsum is simply dummy text of the printing and typesetting industry. |
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Compliance ManagementSupport hiring teams in following labor laws and company policies by maintaining secure records and standardized processes for audits and reporting with complete regulatory clarity. |
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Configurable WorkflowDesign recruitment workflows that match your business process, allowing teams to customize stages, approvals, and actions as per hiring needs for every role and department. |
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Contact HistoryMaintain a complete record of calls, emails, and meetings with each candidate, helping recruiters understand past interactions and plan next steps with better hiring clarity. |
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Contact ManagementOrganize and manage candidate contact details efficiently, ensuring accurate communication and easier follow-ups across multiple hiring campaigns for long term recruitment relationship building success. |
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CRM IntegrationIntegrate your ATS with CRM systems to share candidate data, improve talent pipelines, and support long term recruitment planning for business growth and sales alignment. |
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Custom FormsBuild custom application and feedback forms to collect relevant information from candidates and interviewers in a structured manner that suits your recruitment process perfectly. |
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Customizable BrandingApply your company logo, colors, and style to career pages and emails, creating a consistent brand experience for candidates across all recruitment communication channels easily. |
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Customizable ReportingGenerate reports tailored to your hiring goals with flexible filters and formats for better analysis and smarter decisions that support management reviews and planning activities. |
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Customizable TemplatesUse editable templates for emails, job descriptions, and offers to save time and maintain professional communication standards across roles and recruitment campaigns easily. |
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Data FilteringFilter candidate data using multiple criteria like skills, experience, and status to quickly find the right profiles for faster shortlisting and efficient hiring decisions. |
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Data ImportImport candidate and employee data quickly from spreadsheets and external systems, reducing manual entry, saving time, and keeping your recruitment records accurate and current. |
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Data Import/ExportEasily import and export recruitment data between systems, enabling smooth sharing, secure backups, and better collaboration across HR teams and management for business use. |
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Data VisualizationView hiring trends and performance through simple charts and graphs that turn complex recruitment data into clear insights for faster decision-making every single day. |
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Document StorageStore resumes, offer letters, and certificates securely in one place, making documents easy to access whenever recruiters and managers need them for work. |
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Document Tracking & ManagementTrack and manage all recruitment documents with version control and status updates, ensuring nothing is misplaced or forgotten during the hiring process at all times. |
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Drag Drop InterfaceLorem Ipsum is simply dummy text of the printing and typesetting industry. |
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Electronic Signature CaptureCollect electronic signatures on offer letters and documents digitally, reducing paperwork and speeding up approvals for candidates and HR teams with complete legal process support. |
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Email AlertsReceive instant email alerts for new applications, interview schedules, and approvals, helping teams respond quickly without missing important updates across all recruitment-related activities. |
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Email IntegrationIntegrate your email system with the ATS to send, receive, and track candidate communication directly from one platform for smoother recruitment communication every single day. |
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Email Invitations & RemindersSend automated email invitations and reminders for interviews and assessments, ensuring candidates stay informed and attend on time without manual follow-up from recruiters. |
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Email NotificationsNotify candidates and staff instantly about application status, interview updates, and important actions through automated email notifications for clear and timely recruitment communication guaranteed. |
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Email TemplatesUse ready-made email templates for job postings, interview calls, and offers, saving time and keeping communication professional and consistent across all hiring-related tasks. |
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Employee & Applicant DatabaseMaintain a central database for employees and applicants, storing profiles, documents, and history for easy access and reporting to support long term workforce planning needs. |
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Employee & Applicant ManagementManage employee and applicant records with organized workflows, helping HR teams handle recruitment and internal staffing more efficiently for better workforce management every single day. |
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Employee & Applicant PortalProvide a self-service portal where employees and candidates can view updates, submit documents, and manage their profiles easily from any device at any time. |
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Employee & Applicant ProfileCreate detailed profiles for employees and applicants with personal details, skills, documents, and communication history in one place for complete recruitment and workforce visibility. |
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Feedback CollectionCollect structured feedback from interviewers and managers after each interaction to support fair evaluation and better hiring decisions across all recruitment stages without delay ever. |
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Feedback ManagementOrganize and review candidate feedback in one system, making it easy to compare opinions and select the right talent for confident and informed hiring choices. |
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Filtered ViewsUse filtered views to display candidates by status, skills, or experience, helping recruiters focus only on relevant profiles for faster and smarter shortlisting every time. |
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Full Text SearchSearch the entire database using keywords to find candidates, documents, and notes quickly without manual scanning for efficient recruitment research and faster hiring results. |
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Human Resource IntegrationIntegrate your ATS with core HR systems to synchronize employee records, reduce duplicate work, and create a smooth transition from hiring to onboarding for teams. |
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Internal HRSupport internal HR teams with tools to manage candidates, employees, and workflows from one system for better coordination and faster decisions across all business units. |
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Interview SchedulingSchedule interviews easily with automated slots, calendar syncing, and reminders that help recruiters and candidates avoid conflicts and delays for smoother hiring every single time. |
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Job Application ManagementManage all job applications in one place with sorting, tracking, and updates that help recruiters respond quickly and stay organized through the hiring process . |
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Job ManagementCreate, update, and control job listings and requirements with tools that keep hiring activities aligned with business needs for every department and open role easily. |
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Job PostingPost jobs across multiple platforms directly from the system, helping organizations reach more candidates without extra manual effort and save valuable recruitment time each day. |
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Job TrackingTrack job status and candidate progress in real time, giving recruiters full visibility into every open position for better planning and faster hiring decisions. |
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Jobs Board IntegrationIntegrate with popular job boards to publish vacancies automatically and manage responses from one central dashboard for wider reach and simpler recruitment operations every day. |
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Microsoft Outlook IntegrationSync interviews and communication with Microsoft Outlook so recruiters can manage schedules and emails without switching between platforms for smoother recruitment work every time. |
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Mobile IntegrationAccess the ATS on mobile devices to review candidates, schedule interviews, and respond faster from anywhere for flexible hiring on the move every single day. |
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OnboardingSimplify onboarding with digital forms, document collection, and task checklists that help new hires settle in quickly and start work with confidence every first day. |
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Payroll IntegrationIntegrate recruitment data with payroll systems to ensure accurate employee details and smooth salary processing after hiring for better financial control and fewer errors. |
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Payroll ManagementManage payroll records and employee compensation alongside recruitment data for consistent HR operations and easier reporting across all branches and business units every single month. |
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Performance ManagementSupport performance management with tools to track goals, reviews, and feedback linked to employee profiles for better growth planning and workforce development every single year. |
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Performance ReportsGenerate performance reports that show hiring quality and employee progress, helping leaders make informed people decisions for strategic planning and business success every single time. |
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Pipeline ManagementManage your talent pipeline by organizing candidates into stages and ensuring steady progress towards hiring goals for clear visibility and better recruitment outcomes every day. |
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Progress TrackingTrack recruitment progress across roles and departments with clear status updates that keep teams aligned and support timely hiring goals for every open position. |
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Real Time AnalyticsView live hiring insights through dashboards that show candidate flow, recruiter performance, and open positions, helping teams make faster and smarter recruitment decisions every day. |
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Real Time DataAccess updated candidate and job information instantly across the system, ensuring recruiters work with the latest records for accurate tracking and quicker follow-ups. |
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Real Time ReportingGenerate reports instantly with current recruitment data, allowing managers to review performance, identify gaps, and take immediate action without waiting for manual updates. |
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Real Time UpdatesReceive live updates on applications, interviews, and approvals so teams stay informed and respond quickly throughout every stage of the hiring process. |
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Recruitment ManagementManage the entire recruitment lifecycle from job posting to hiring using one organized system that improves coordination, visibility, and overall efficiency for HR teams. |
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Recruting FirmsSupport recruiting firms with tools to manage multiple clients, track candidate pipelines, and deliver faster placements with better communication and reporting capabilities. |
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Referral Source TrackingTrack where candidates come from, including job boards and referrals, helping organizations understand which sources deliver the best talent for future hiring plans. |
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Referral TrackingMonitor employee and external referrals easily, ensuring proper follow up, fair evaluation, and clear visibility into referral based hiring performance and success rates. |
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RemindersSet automatic reminders for interviews, follow-ups, and approvals so recruiters and candidates never miss important recruitment-related activities or deadlines. |
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Reporting StatisticsLorem Ipsum is simply dummy text of the printing and typesetting industry. |
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Requisition ManagementManage job requisitions with structured approvals, clear status tracking, and proper documentation to ensure every hiring request follows company policy. |
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Resume DatabaseStore resumes in a central searchable database, making it easy to retrieve candidate profiles for current openings and future recruitment needs. |
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Resume ParsingAutomatically extract key details from resumes into structured fields, saving recruiter time and improving the accuracy of candidate information in the system. |
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Resume SearchSearch resumes using skills, keywords, and experience filters to identify the most suitable candidates for open roles quickly, improving shortlisting speed and recruiter productivity. |
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Role-Based PermissionsAssign access rights based on user roles, ensuring sensitive recruitment data stays secure while teams work efficiently within defined permissions. |
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Search FunctionalityUse powerful search tools to locate candidates, jobs, and documents quickly, improving productivity and reducing time spent on manual browsing. |
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Secure Data StorageStore recruitment data securely with strong controls to protect candidate information and meet organizational data protection standards across departments and business locations for long term. |
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Self Service PortalProvide candidates and employees with a self-service portal to update profiles, check status, and submit documents independently with ease anytime for a better user experience. |
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Skills AssessmentConduct online skill assessments to evaluate candidate abilities objectively and support fair, data based hiring decisions for every job role across different industries and sectors. |
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Social Media IntegrationIntegrate social media platforms with your ATS to share job openings, attract wider talent pools, and manage candidate engagement from one central recruitment system easily. |
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Social RecruitingUse social channels to source candidates, promote employer branding, and engage potential hires directly, making recruitment more interactive and effective for modern hiring needs. |
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SSL SecurityProtect all recruitment data with SSL encryption, ensuring secure communication between users and the system while maintaining privacy and trust across every stage of hiring. |
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Status TrackingTrack candidate and job status clearly at each recruitment stage, giving recruiters full visibility and helping teams act faster with accurate and timely updates. |
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Summary ReportsGenerate summary reports that provide a quick overview of recruitment performance, open positions, and hiring outcomes for easy management review and planning decisions. |
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Task ManagementAssign, monitor, and complete recruitment tasks with clear ownership, helping teams stay organized and meet hiring deadlines without confusion or delays. |
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Third Party IntegrationIntegrate with external tools such as job boards and HR software to ensure smooth data flow and automate recruitment processes across systems. |
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TimesheetsRecord and manage staff working hours linked to recruitment activities, supporting accurate tracking, reporting, and better workforce planning for HR teams. |
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Website IntegrationIntegrate the ATS with your company website to receive applications directly and offer candidates a smooth and professional application experience. |
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Workflow ManagementCustomize recruitment workflows to match your business process, helping teams work systematically, reduce manual effort, and achieve hiring goals efficiently. |
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