Best Employee Scheduling Software At A Glance
Workday HCM
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When I Work
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Overview
Who uses this software
From small businesses to large enterprise operations, management teams in every industry are using When I Work’s free (up to 75 employees) software to fix employee scheduling & improve communication.
Support
24/7, Business Hours, Email, FAQ, Knowledge Base
HQ Location
Minneapolis, MN, USA
- When I Work centralizes communication to keep teams and managers connected through scheduling notifications, shift updates, and direct messaging.
- The tool’s robust mobile functionality simplifies clocking in and out, scheduling updates, requesting shift swaps, and communicating with managers from anywhere.
- The platform provides greater visibility into attendance patterns, workforce scheduling, and labor management activities, and helps to improve operational efficiency.
Pricing
View more on pricingExplore When I Work’s complete range of pricing tiers. Learn more about what each plan includes, its costs, available features, integrations, etc., to decide whether When I Work is the right software for your HR operations.
Starting price
$1.5
Pricing Model
Free Trial, SubscriptionLicense
PaidFree Trial
Yes
Integrations
View the complete list of integrationsWhen I Work offers to get a clear understanding of its compatible platforms. This will help you decide whether When I Work can fit into your current tech stack or not.
Reviews
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0% of When I Work users would recommend it
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Write a reviewFeatures
| Feature | Feature Rating | Available in Category |
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Access Controls/PermissionsLorem Ipsum is simply dummy text of the printing and typesetting industry. |
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Activity DashboardView all scheduling activities in one dashboard with real-time updates that help managers monitor shifts, attendance, and workforce performance easily every single day. |
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Activity TrackingTrack employee activities and shift changes automatically to improve accountability, reduce errors, and maintain accurate records for payroll and reporting purposes across all teams . |
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Alerts/NotificationsSend instant alerts and notifications for schedule changes, approvals, and attendance issues so employees and managers stay informed at all times without any confusion ever. |
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Attendance ManagementManage employee attendance with digital records that track working hours, absences, and punctuality for accurate payroll and compliance across multiple teams and business locations . |
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Automated SchedulingAutomate shift planning based on availability and workload to save time, reduce conflicts, and improve workforce efficiency for smoother operations across every working day. |
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Calendar ManagementOrganize shifts and work schedules using a central calendar that helps teams avoid overlaps and meet staffing needs for better planning and coordination every day. |
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Compliance ManagementSupport compliance management by maintaining accurate scheduling records that meet labor laws and organizational policies for safer operations and reduced legal risks every working day. |
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Customizable ReportsCreate customizable reports to analyze attendance, overtime, and scheduling trends for better workforce planning and informed management decisions across all business units every single day. |
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Data Import/ExportImport and export scheduling data easily between systems to support reporting, backups, and smooth information sharing across departments for efficient workforce operations and planning. |
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Mobile AccessProvide mobile access so employees can view schedules, request shifts, and receive updates anytime, anywhere for greater flexibility and improved workforce communication every single day. |
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Multi-LocationManage schedules across multiple locations from one system, ensuring consistency and clear visibility for managers and better coordination across all business units every single day. |
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Online Time ClockUse an online time clock to record employee working hours accurately and reduce manual errors for reliable payroll processing and attendance tracking every single day. |
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Real Time DataAccess real-time data on shifts, attendance, and availability so managers can make informed decisions quickly and employees can see the latest schedules without confusion. |
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Real Time UpdatesReceive real-time updates for schedule changes, approvals, and attendance issues to keep teams aligned and reduce miscommunication across departments every single day smoothly. |
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RemindersSet automated reminders for shifts, breaks, and leave requests so employees never miss important work commitments and managers avoid last minute staffing gaps each day. |
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Schedule DistributionDistribute schedules instantly through email or mobile access so employees receive shift details on time and managers reduce manual communication effort across all teams . |
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Self Service PortalProvide a self-service portal where employees view schedules, request changes, and manage availability independently for greater flexibility and satisfaction across all teams every day. |
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Shift SwappingAllow employees to swap shifts easily with manager approval, reducing absenteeism and maintaining proper staffing levels without disruption for smoother workforce operations every single day. |
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Sick/Leave TrackingTrack sick leave accurately to manage absences, support employee wellbeing, and ensure schedules remain balanced during unexpected situations across all departments every single working day. |
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Alternatives
View all alternativesDiscover When I Work's most popular alternatives. Run a detailed comparison of how When I Work performs against other leading software in the same category, in terms of pricing, features, benefits, and more.
MakeShift
Easier scheduling, happier teams. Build your employee schedules in half the time with less effort.
Tugboat Software
Tugboat Software inc. offers software packages that optimize workforce scheduling and schedule employee vacations.
Frequently Asked Questions
View When I Work in other categories
When I Work is also a part of other HR software categories, where you can find category-specific features, user reviews, pricing details, and more.
